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Administrative Assistant IV

Vacancy Number: 24933
Location: Houston
Date Posted: December 02, 2019

Competentia seeks an Administrative Assistant for a position in Houston, TX


Business Support Specialist:
This role provides general administrative support to the Project Resources Company. This position requires a resourceful administrative professional who is dependable, flexible, and self-motivated. The successful candidate must have the ability to effectively manage a diverse workload with accuracy, under minimal supervision. Successful candidate must also have strong interpersonal skills, the ability to work effectively with a diverse workforce, and excellent /creative problem-solving skills. Candidate must be a team player, willing to take on additional tasks and responsibilities. Excellent attention to detail and follow-up is essential.

Responsibilities include but are not limited to:

Candidate is responsible for providing administrative support to leadership team members and their team. Responsibilities may include Calendar scheduling & management, event/meeting logistics & facilitation, onboarding/offboarding, share drive management, org chart maintenance, Compliance tracking, catering, P-card procurement, Travel /expense report management, visitor management, IT set-ups, conf rooms management. Routine work includes use of MS Office tools to prepare frequent management reports and to facilitate and provide written and verbal presentations at leadership/team meetings.

Able to communicate, at various levels of the organization. Strong verbal and written communication skills. Learns new processes (tasks/ software) easily; multitasking; takes initiative; strong problem solver, exhibits high energy, approachable, positive attitude a must.

Strong interpersonal and teamwork skills Ability to converse with high level executives as needed. Able to collaborate with other administrative assistants to find solutions for calendar and events. A track record of sustained high performance is essential. Highly organized and able to lead large event planning teams. Strong Attention to detail a must.

Required Qualifications:

-Minimum of 7 years previous administrative support experience required. Oil and Gas experience preferred.
-Must be able to handle all activities described above with a high level of initiative, confidentiality, and independence. Take initiative, anticipate issues, prioritize and meet deadlines.
-Experience with scheduling complex international travel required – coordinate travel, itineraries for multiple resources
-Strong proficiency in MS Office Suite required -- Word, PowerPoint, Outlook, One Drive, and One Note
-Knowledge of FB Workspace and Workday
-Intermediate SharePoint experience required
-Strong proficiency in Excel, Power Point and Word needed
-Bachelor’s Degree preferred

Competentia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.

Competentia, participates in E-Verify as required by law.

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